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Committee
Charters » Audit
» Compensation
» Nominating
» Code
of Ethics |
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Hardened steel
particles (50-55 Rc) entrained with drilling mud at
~2% by volume strike the formation approximately 4.8
million times per minute.
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Corporate Governance : Audit Committee
Charter
The Board of Directors (the “Board”) of Particle
Drilling Technologies, Inc. (the “Company”) has
established the Audit Committee (the “Committee”) with
the authority, responsibilities and specific duties as
described in this Charter.
Purpose
The purposes of the Committee are to:
- Oversee the quality, integrity and reliability of
the financial statements and other financial
information the Company provides to any governmental
body or the public;
- Oversee the Company’s compliance with legal and
regulatory requirements;
- Oversee the independent auditors’ qualifications,
independence and performance;
- Oversee the performance of the Company’s internal
audit function;
- Oversee the Company’s systems of internal controls
regarding finance, accounting, legal compliance and
ethics that management and the Board have
established;
- Provide an open avenue of communication among the
independent auditors, financial and senior management,
the internal auditing department, and the Board,
always emphasizing that the independent auditors are
accountable to the Committee;
- Produce an annual committee report as required by
the Securities and Exchange Commission’s rules and
regulations; and
- Perform such other functions as the Board may
assign to the Committee from time to
time.
Consistent with these purposes, the Committee
should encourage continuous improvement of, and should
foster adherence to, the Company’s policies, procedures
and practices at all levels.
Committee Membership
The Board, based on the recommendation of the
Nominating and Corporate Governance Committee, shall
annually appoint the members of the Committee, and the
Committee members shall serve until the annual meeting
of the Board following the next annual meeting of the
shareholders of the Company. The Board may replace
Committee members. The Board, based on the
recommendation of the Nominating and Corporate
Governance Committee, shall designate the chairperson
(the “Chair”) of the Committee or, if no such
designation is made, the Chair shall be selected by the
affirmative vote of the majority of the Committee.
The Committee shall consist of no fewer than three
members, all of whom shall be members of the Board. Each
member of the Committee shall satisfy the applicable
rules and regulations of the Securities and Exchange
Commission (the “SEC”) and any national securities
exchange or national securities association through
which the Company’s securities are listed. At least one
member of the Committee shall be an “audit committee
financial expert” as defined by the SEC. The Board shall
determine annually whether each member of the Committee
is independent in accordance with the requirements
described above. If a member of the Committee serves on
more than three audit committees of public companies
(including the Company’s Audit Committee), prior to
appointing that member to the Committee, the Board shall
determine that such person’s membership on those other
audit committees will not impair that person’s ability
to serve effectively on the Company’s Audit Committee,
and the Company shall disclose such determination in the
Company’s annual proxy statement.
Committee Authority and
Responsibilities
The Committee is delegated all the authority of the
Board as may be required or advisable to fulfill the
purposes of the Committee. As such, the Committee shall
have the authority, to the extent it deems necessary or
appropriate, to retain special legal, accounting or
other advisors to advise the Committee. The Committee
does not have to consult or obtain the approval of any
officer of the Company before retaining such advisors.
The Committee may request any officer or employee of the
Company or the Company’s outside counsel or independent
auditor to attend a meeting of the Committee or to meet
with any members of, or consultants to, the Committee.
The Committee shall meet separately with management, the
internal auditors and the independent auditor (but not
less than annually, in the case of management, and not
less than quarterly, in the case of the internal
auditors and the independent auditor). The Committee may
also, to the extent it deems necessary or appropriate,
meet with the Company’s investment bankers or financial
analysts who follow the Company.
The Committee may form and delegate authority to
subcommittees when appropriate.
Each year, the Committee shall prepare and publish
a report as required by the Securities and Exchange
Commission’s rules and regulations. The report, which
shall be made over the name of each member of the
Committee, shall include any disclosures required by the
Securities and Exchange Commission’s rules and
regulations.
The Committee shall have the sole authority to
appoint, retain, compensate, evaluate and terminate the
independent auditor (subject, if applicable, to
shareholder ratification), and shall have sole authority
to approve all audit engagement fees and terms and all
non-audit engagements with the independent auditor. The
independent auditor shall report directly to the
Committee. Any independent auditors selected by the
Committee shall be a “registered public accounting firm”
within the definition contained in Section 2 of the
Sarbanes-Oxley Act of 2002, as required by law. The
Company shall provide for appropriate funding, as
determined by the Committee, for payment of compensation
to the independent auditors, for payment of compensation
to any advisors retained by the Committee and for
payment of any ordinary administrative expenses of the
Committee that are necessary or appropriate in carrying
out the Committee’s duties.
Without limiting the generality of the preceding
statements, the Committee shall have authority, and is
entrusted with the responsibility, to take the following
actions:
Financial Statement and Disclosure
Matters.
- Review and discuss with management and the
independent auditor the annual audited financial
statements, including disclosures made in management’s
discussion and analysis, and recommend to the Board
whether the audited financial statements should be
included in the Company’s Form 10-K.
- Review and discuss with management and the
independent auditor the Company’s quarterly financial
statements prior to the filing of its Form 10-Q,
including the results of the independent auditor’s
reviews of the quarterly financial statements.
- At the completion of the annual audit, discuss
with management and the independent auditor (a) any
significant financial reporting issues and judgments
made in connection with the preparation of the
Company’s financial statements, including any
significant changes in the Company’s selection or
application of accounting principles, (b) any major
issues as to the adequacy of the Company’s internal
controls and any special audit steps adopted in light
of material control deficiencies, (c) the development,
selection and disclosure of critical accounting
estimates, and (d) analyses of the effect of
alternative assumptions or estimates of, or
application of generally accepted accounting
principles (“GAAP”) to, the Company’s financial
statements.
- Discuss with management the types of information
to be disclosed and the type of presentation to be
made in the Company’s earnings press releases,
including the use of “pro forma” or “adjusted”
non-GAAP information, as well as financial information
and earnings guidance provided to analysts and rating
agencies. The Committee need not discuss in advance
each earnings release or each instance in which the
Company may provide earnings guidance.
- Discuss with management and the independent
auditor the effect of regulatory and accounting
initiatives as well as off-balance sheet structures on
the Company’s financial statements.
- Discuss with management and the independent
auditor the Company’s major financial risk exposures
and the steps management has taken to monitor and
control such exposures, including the Company’s risk
assessment and risk management policies.
- Discuss with the independent auditor the matters
required to be discussed by Statement on Auditing
Standards No. 61 relating to the conduct of the audit.
In particular, discuss:
- The adoption of, or changes to, the Company’s
significant auditing and accounting principles and
practices as suggested by the independent auditor,
internal auditors or management.
- The management letter provided by the
independent auditor and the Company’s response to
that letter.
- Any difficulties encountered in the course of
the audit work, including any restrictions on the
scope of activities or access to requested
information, and any significant disagreements with
management.
Oversight of the Company’s Relationship
with the Independent Auditor
- Annually (a) select and engage the Company’s
independent auditors retained to audit the financial
statements of the Company; (b) review, evaluate and
determine the compensation of the independent
auditors; and (c) evaluate the performance,
independence and on-going qualifications of the
independent auditors, including considering whether
the provision of non-audit services is compatible with
maintaining the auditor’s independence, and taking
into account the opinions of management and the
internal auditor. The Committee shall present its
conclusions to the Board and, if so determined by the
Committee, recommend that the Board take additional
action to satisfy itself of the qualifications,
performance and independence of the auditor.
- Dismiss the independent auditors if it determines,
in its sole discretion, that such action is necessary.
- Review the experience and qualifications of the
senior members of the independent auditor team.
- Obtain and review a report from the independent
auditor at least annually regarding (a) the auditor’s
internal quality-control procedures, (b) any material
issues raised by the most recent quality-control
review, or peer review, of the firm, or by any inquiry
or investigation by governmental or professional
authorities within the preceding five years respecting
one or more independent audits carried out by the
firm, (c) any steps taken to deal with any such
issues, (d) all relationships between the independent
auditor and the Company, and (e) registration of the
independent auditor with the Public Company Accounting
Oversight Board.
- Assure the regular rotation of the lead audit
partner of the independent auditing firm as required
by law, and consider whether, in order to assure
continuing auditor independence, there should be
regular rotation of the independent auditing firm
itself.
- Set clear hiring policies for employees or former
employees of the independent auditor.
- Receive a letter from the Company’s independent
audit team detailing any issues regarding the audit of
the Company on which they consulted the national
office of the independent auditor and confirming that
it is the policy of the independent auditor that
decisions of the national office cannot be overruled
by the local office. If there were any such issues,
the Committee may, if it deems it appropriate, discuss
such issues with the national office of the
independent auditor, or receive a letter from the
national office discussing such issues.
- Meet with the independent auditor prior to the
initiation of the annual audit to discuss (a) the
planning and staffing of the audit, (b) the
independent auditors’ process for identifying and
responding to key audit and internal control risks,
and (c) the scope and approach of the annual audit to
assure completeness of coverage of key business
controls and risk areas.
- Instruct the independent auditors to report
directly to the Committee any problems or difficulties
incurred in connection with the audit, including any
restrictions on the scope of activities or access to
required information, or any disagreements with
management and resolve any disagreements between
management and the independent auditors regarding
financial reporting that are brought to the attention
of the Committee.
- Approve in advance any audit services and all
permitted audit-related services, tax services, and
other non-audit services to be performed for the
Company by its independent auditors. The Committee may
delegate its pre-approval authority for these services
to one or more members, whose decisions shall be
presented to the full Committee at its scheduled
meetings. Each of these services must receive specific
pre-approval by the Committee unless the Committee has
provided general pre-approval for such category of
services in accordance with policies and procedures
that comply with applicable laws and regulations.
Oversight of the Company’s Internal Audit
Function
- Review the appointment, performance and
replacement of the senior internal auditing executive.
- Discuss with the senior internal auditing
executive the significant reports to management
prepared by the internal auditing department and
management’s responses to such reports.
- Discuss with the senior internal auditing
executive the internal audit department
responsibilities, budget and staffing and any
recommended changes in the planned scope of the
internal audit.
Compliance Oversight
Responsibilities
- Obtain from the independent auditor assurance that
it has complied with the requirements applicable to it
under Section 10A of the Securities Exchange Act of
1934.
- Obtain reports from management, the Company’s
senior internal auditing executive and/or the
independent auditor regarding whether the Company and
its subsidiary/foreign affiliated entities are in
conformity with applicable legal requirements and the
Company’s Code of Business Conduct and Ethics. Review
reports and disclosures of insider and affiliated
party transactions. Advise the Board with respect to
the Company’s policies and procedures regarding
compliance with applicable laws and regulations and
with the Company’s Code of Business Conduct and
Ethics.
- Discuss with management and the independent
auditor any correspondence with regulators or
governmental agencies and any employee complaints or
published reports that raise material issues regarding
the Company’s financial statements or accounting
policies.
- Discuss with the Company’s officers legal matters
that may have a material impact on the financial
statements or the Company’s compliance policies.
- Establish procedures for the receipt, retention
and treatment of complaints received by the Company
regarding accounting, internal accounting controls or
auditing matters, as well as for confidential,
anonymous submissions by Company employees of concerns
regarding questionable accounting or auditing matters.
Investigate at its discretion any complaint brought to
its attention, which investigation may include
reviewing the books, records and facilities of the
Company and interviewing Company officers or
employees.
- Periodically discuss separately with management,
the independent auditors and the internal auditors the
adequacy and integrity of the Company’s accounting
policies and procedures and internal accounting
controls, the completeness and accuracy of the
Company’s financial disclosure and the extent to which
major recommendations made by the independent auditors
or the internal auditors have been implemented or
resolved.
Limitation of Committee’s Role
While the Committee has the responsibilities and
powers set forth in this Charter, it is not the duty of
the Committee to plan or conduct audits or to determine
that the Company’s financial statements and disclosures
are complete and accurate and are in accordance with
GAAP and applicable rules and regulations. These are the
responsibilities of the Company’s management and the
Company’s independent auditor.
Procedures
- Meetings. The Committee shall
meet at the call of its Chair, two or more members of
the Committee, or the Chairman of the Board. Meetings
may, at the discretion of the Committee, include
members of the Company’s management, independent
consultants, and such other persons as the Committee
or its Chair may determine. The Committee may meet in
person, by telephone conference call, or in any other
manner in which the Board is permitted to meet under
law or the Company’s bylaws.
- Quorum and Approval. A majority of
the members of the Committee shall constitute a
quorum. The Committee shall act on the affirmative
vote of a majority of members present at a meeting at
which a quorum is present. The Committee may also act
by unanimous written consent in lieu of a
meeting.
- Rules. The Committee may determine
additional rules and procedures, including designation
of a Chair pro tempore in the absence of the Chair, at
any meeting thereof.
- Reports. The Committee shall make
regular reports to the Board, directly or through the
Chair.
- Review of Charter. Each year, the
Committee shall review and reassess the adequacy of
this Charter and recommend any proposed changes to the
Board for approval.
- Performance Review. Each year, the
Committee shall review and evaluate its own
performance and shall submit itself to the review and
evaluation of the Board.
- Fees. Each member of the Committee
shall be paid the fee set by the Board for his or her
services as a member of, or Chair of, the
Committee.
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